Terms for Exhibitors

Hybrid Booth

$ 3,200

Package includes

Onsite booth: Hire and construction of an exhibition booth with the company’s name on the front panel. One table, two chairs and 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high) and option to decorate booth panels with self-adhesive film (charged extra). Rent, setup, and connection of an internet kiosk to online meetings room.

Virtual booth: Design of a virtual booth with a “built-in” online meeting room and its placement at the digital virtual exhibition for a period of 12 months. Placement at the booth of a video presentation and promotional digital materials. Exhibitor’s profile listing on the Forum’s website. Exhibitor’s profile listing in the web application.

Event app: Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the Forum materials after the event.

Admission: Two delegate tickets to view all online events.

Presentation: One speaker presentation opportunity at the online events of the Forum

Internet Kiosk

$ 2,200

Package includes

Onsite kiosk: Rent, setup, and connection of an internet kiosk to online meeting room. 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high).

Virtual booth: Design of a virtual stand with a built-in “online meeting room” and its placement at the digital virtual exhibition of the forum for a period of 12 months. Placement at the booth of a video presentation and promotional digital materials. Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the mobile application.

Event app: Access through the mobile application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the forum materials after the event. One online delegate ticket to view to all online events.

Admission: Two delegate tickets to view to all online events.

Presentation: One speaker presentation opportunity at the online events of the Forum

Exhibition Booth – Package 3

$ 5,500

Package includes

Physical exhibition booth shell (4m width)

Construction of an exhibition booth with the company’s name on the front panel. 1 table, 2 chairs, 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high) and option to decorate booth panels with self-adhesive film (charged extra).

Virtual booth at the digital exhibition

Design of a virtual stand with a “built-in” online meeting room and its placement at the digital virtual exhibition of the forum for a period of 12 months. Placement at the booth of a video presentation and promotional digital materials. Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the web application.

Participation in the Forum

In-person

Four admission tickets to the forum events on 6 and 7 October including coffee breaks and lunches, and evening receptions. Access through the mobile application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the mobile application. Access to the forum materials after the event. Delegate packs with the forum program, sanitizer, face mask, disposable gloves, pen and notepad.

Online

Four admission tickets to all online events.

Exhibition Booth – Package 2

$ 4,500

Package includes

Physical exhibition booth shell (3m width)

Construction of an exhibition booth with the company’s name on the front panel. 1 table, 2 chairs, 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high) and option to decorate booth panels with self-adhesive film (charged extra).

Virtual booth at the digital exhibition

Design of a virtual stand with a “built-in” online meeting room and its placement at the digital virtual exhibition of the forum for a period of 12 months. Placement at the booth of a video presentation and promotional digital materials. Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the mobile application.

Participation in the Forum

In-person

Three admission tickets to the forum events on 6 and 7 October including coffee breaks and lunches, and evening receptions. Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the forum materials after the event. Delegate packs with the forum program, sanitizer, face mask, disposable gloves, pen, and notepad.

Online

Three admission tickets to all online events.

Exhibition Booth – Package 1

$ 3,500

Package includes

Physical exhibition booth shell (2m width)

Construction of an exhibition booth with the company’s name on the front panel. 1 table, 2 chairs, 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high) and option to decorate booth panels with self-adhesive film (charged extra).

Virtual booth at the digital exhibition

Design of a virtual booth with a “built-in” online meeting room and its placement at the digital virtual exhibition of the forum for a period of 12 months. Placement at the booth of a video presentation and promotional digital materials. Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the web application.

Participation in the Forum

In-person

Two admission tickets to the Forum events on 6 and 7 October including coffee breaks, lunches, and evening receptions. Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the Forum materials after the event. Delegate packs with the Forum program, sanitiser, face mask, disposable gloves, pen, and notepad.

Online

Two admission tickets to all online events.

3D Booth (two levels)

$ 1,950

Package includes

3D Booth (Two levels)

Design of a virtual booth with a “built-in” online meeting room and placement at the digital virtual exhibition for a period of 12 months. Branding includes placing a logo on the front panel, placement of interactive advertising banners on the booth panels (banner design provided by exhibitor). Company description in Russian and English. Link to the exhibitor / sponsor corporate website. Meeting scheduling form. Placement of up to 10 documents (in PDF or JPEG format). Placement of a video clip (video link to Vimeo or YouTube provided by exhibitor).

Exhibitor profile listing

Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the web application.

Personal greeting

Place a photo of our representative or one of our avatars at your booth. Add to the avatar voice greeting or link to contact email address.

Participation in the Forum Online
Two admission tickets to all online events.

Presentation
One speaker presentation opportunity at the online events of the Forum

Event app: Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the Forum materials after the event.

3D Booth (one level)

$ 1,500

Package includes

3D Booth (One level)

Design of a virtual booth with a “built-in” online meeting room and placement at the digital virtual exhibition for a period of 12 months. Branding includes placing a logo on the front panel, placement of interactive advertising banners on the booth panels (banner design provided by exhibitor). Company description in Russian and English. Link to the exhibitor / sponsor corporate website. Meeting scheduling form. Placement of up to 5 documents (in PDF or JPEG format). Placement of a video clip (video link to Vimeo or YouTube provided by exhibitor).

Exhibitor profile listing

Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the mobile application.

Participation in the Forum Online

Two admission tickets to all online events.

Presentation: One speaker presentation opportunity at the online events of the Forum

Event app: Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the Forum materials after the event.

Table-Top Package

$ 1,800

Package includes

Physical space at the exhibition on 6 and 7 October (without Booth shell)

1 table, 2 chairs, 220 V power supply. Space for banner (up to 1.8 meters wide and 2 meters high).

Exhibitor profile listing

Exhibitor’s profile listing on the forum website. Exhibitor’s profile listing in the web application.

Participation in the Forum

In-person

One admission ticket to the forum events on 6 and 7 October including coffee breaks and lunches, and evening receptions. Access through the web application to the list of participants. The ability to schedule physical and online meetings with the Forum participants through the web application. Access to the forum materials after the event. Delegate pack with the forum program, sanitiser, face mask, disposable gloves, pen and notepad.

Online

One admission ticket to all online events.

Banner Presentation

$ 500

Package includes

Space for placing a roll-up banner (height no more than 2 meters, width no more than 1.5 meters) and distribution of advertising materials in the exhibition area on 6-7 October.

Note: The mobile banner is produced, delivered, and maintained by the exhibitor. Distribution of materials is carried out by the exhibitor’s representative or promoter. Services provided by promoter, participation in the forum and meals are not included in the price.

— Virtual Exhibitors

Promotion of online events

$ 700 USD
One email invitation to MINEX Russia Forum participants and MINEX Forum information blog subscribers to the online event organised by the virtual exhibitor. Announcement of the event on the Forum website and in its social networks. Placement of the recording of the event on the exhibitor’s virtual exhibition booth. Placement of the event video in the virtual auditorium of the exhibition. Placement of the video in the company profile on the forum website.

Static greeting

$ 50 USD
Place at the booth a photo of your representative and file with the audio greeting (in MP3 format).

Video greeting

$ 500 USD
Recording, editing, and posting on a virtual booth of a video greeting of a company representative with additional links to information or contact details.

Auto-guide for exhibition booth

$ 500 USD
Development of a script for the automatic presentation of materials and exhibits presented at the exhibition booth. Preparation and recording of voice guidance in Russian and English.

Visitor statistics

$ 500 USD
Connection to the virtual booth of visitor statistics service for a period of 12 months.

Lead generation service

$ 800 USD
Connecting a lead generation service to the virtual booth for a period of 12 months. Service allows to collect contact information from visitors through widgets and questionnaires.

Virtual 3D room

$ 500 USD
Development of virtual three-dimensional room with possibility of holding meetings and presentations for up to 25 participants. Room connection to the virtual booth for a period of 12 months.

Messenger

$ 250 USD
Connection for a period of 12 months of ``Messenger`` function with options for output to the following messengers: Facebook, WhatsApp, Viber, Snapchat, Telegram, Vkontakte, Instagram, Line and SMS.

Gamification (polls, quizzes, quests)

Terms provided on request.

— Hybrid and Physical Exhibitors

Promoter at the booth.

$ 200 USD
Working hours: 9.00 to 17.30 on 6 and 7 October.

Interpreter services at the booth

$ 500 USD
Working hours: 9.00 to 17.30 on 6 and 7 October.

Video interview at the booth.

$ 500 USD
During the forum: Video recording of interviews with company representatives at the exhibition booth (recording time and script are agreed individually).
After the forum: Video editing and provision of a downloadable file. Adding the video recording on the virtual booth and the company profile on the forum website and on the MINEX Forum YouTube channel.

Video demonstration

One day: $ 450 USD
Two days: $ 700 USD

Demonstration of videos on the screens between the forum sessions. The length of the clips should not exceed 30 seconds. Videos are played in rotation in silent mode.

Banner

$ 500 USD

Space for placing a roll-up banner (height no more than 2 meters, width no more than 1.5 meters) and distribution of advertising materials in the exhibition area on 6-7 October.

Note: The mobile banner is produced, delivered, and maintained by the exhibitor. Distribution of materials is carried out by the exhibitor's representative or promoter. Services provided by promoter, participation in the forum and meals are not included in the price.

Booking confirmation

The contract and invoice for participation will be sent to the indicated e-mail address within 48 hours after receiving booking form. If you have not received the invoice, please check your spam box and contact organisers.

 

Discounts:

Early bird 10% discounts apply to bookings and payments made by 15 June 2021. Discounts do not apply to additional options.

 

Payment:

Cashless payments in Russian roubles are accepted by MINEX Mining Forum LLC in Russia. Bank transfer or credit card payments in foreign currency are accepted by Advantix Ltd in the UK.

Cancellations:

Cancellations of exhibitor booking received before 8 September 2021 will be subject to 15% administration charge. No refund will be given, and the amount of the invoice must be paid in full in case of cancellation made after 8 September 2021. All cancellations should be emailed to admin@minexforum.com with the subject “Cancellation of exhibitor booking”.

 

Force majeure circumstances:

In the event of a worsening epidemiological situation and / or tightening of the rules for holding mass events in Moscow or for any other reason beyond organisers’ control, they reserve the right to transfer the Forum and the Exhibition partially or completely to the online format. Difference between the costs of in-person and online participation will be refunded after the event in accordance with agreed terms. MINEX Forum and Exhibition organisers are not responsible for any losses, delays, damages, or other obligations that occur as a result of or in connection with any cancellation, or any change in the date and / or location of the Event.